Free 15-day trial
Tired of feeling overwhelmed by to-do’s and fighting fires all day?
Work in Flow State instead. Flow State is a personalized AI Operating System that turns your meetings, emails and brain dumps into a clear Top 3 for each day—then helps you get them all done.
No credit card. Works with Google and Outlook email and calendar. Mac app for meetings and dictation.
How it works
Dictation, meetings and brain dumps go in. Flow State clarifies them, prioritizes them, and tag-teams the work with you and your favorite AI tools.
Tasks are easier to start and complete with a teammate. Work with Flow State AI or 1-click connect Claude or ChatGPT to get unstuck and move forward faster, with all the context stored in Flow State.
A day with Flow State
Maya leads a product team of six. Back-to-back meetings, a proposal due Friday, a dozen people waiting on her.
8:45 AM
Flow State asks Maya a series of questions that help her define her top priorities for the week. It clarifies, suggests, and makes sure there’s actually enough time to do them.
Think out loud
Land the Acme partnership
YoursThinking...
Ranked by likely impact
Finalize the Q2 roadmap
Flow StateMentioned in 4 meetings this week
7h available ↓
2h has no home this week
One thing I noticed
If only two thirds of this list got done, which of these priorities would you want to be the one that landed?
9:00 AM
From all the possibilities, Flow State prioritizes actions according to impact, time sensitivity and availability.
9:30 AM
Before any call, Maya glances at the meeting prep page, recapping every action item from last time, any communication since, and an agenda for this one. The agenda appears in the meeting panel as well.
1:1 with Sam
Mon · 10:00 – 10:30 AM
Last time
Agreed to ship the pricing page before the Acme pitch.
Since last time
Agenda
Ask before suggesting. Let Sam name the blocker.
Agree on the 2–3 criteria that matter most.
Save 10 minutes for this. Listen more than you talk.
11:00 AM
The Mac app recorded Maya’s meetings. Her action items land on her list, while others’ are tracked as Waiting Fors, and a recap with decisions and action items is ready to send.
Recap ready · 28 min
1:1 with Sam
11:01 AM
Instead of a blank page, Maya clicks the Start with AI sparkle on her hiring plan action. The task, with all its context from the meeting, is copied as a prompt and opened in Claude.
claude.ai
Welcome, Maya
Help me draft the Q3 hiring plan to send to Sam.
From my 1:1 with Sam today: we decided to hire a Sr. PM in Q3, and Sam wants the plan by Wednesday.
See the criteria we discussed in this meeting, including enterprise sales experience and a strong product sense.
Project: Hiring. Weekly priority: Finalize the Q2 roadmap.
Flow State meeting ID: mtg_8F2K4Q
12:30 PM
Instead of wading through her inbox, Maya answers the emails Flow State flagged as needing her reply or action, dictating her note instead of typing it. Their action items go on her list, ready to start with AI.
Priya (Acme) - Email
Action RequestCan you send enterprise terms before Friday’s pitch?
Priya needs your enterprise pricing terms before she presents the partnership to her leadership on Friday.
Suggested action
Reply with the enterprise terms from Tuesday’s pricing doc.
Other possible actions
3:00 PM
Maya scans the Email Digest of the day’s non-actionable email in two minutes, and her inbox stays quiet.
Today · 3:00 PM
Your email digest
A quieter inbox. The context is all here.
FYI
6 updates
Jordan Lee
Mon, 1:12 PM
Design review moved to Thursday
The design team pushed Wednesday’s review to Thursday at 2 PM so the new mocks are ready. Nothing needed from you.
Why it matters: It no longer clashes with your investor prep.
5:30 PM
Three of three done. Her weekly priorities show the progress, and tomorrow is already sorted.
Try it on your inbox
Connect Gmail or Outlook. Flow State keeps the emails that need you and gathers everything else into a calm daily digest. Nothing moves until you confirm, and nothing is deleted.
Free 15-day trial · Undo anytime
Clearing your unread inbox
47 categorized
Ready for digest
Updates to skim, without cluttering your inbox.
AWS
Offers & promotions
Save 20% on reserved instances
A promotional offer, valid through November.
Figma
FYI
Jordan shared “Onboarding v3”
New mocks are ready for comment.
Notion
Notifications
Sam edited “Pricing page copy”
Three edits to the enterprise section.
Google Calendar
Calendar
Design review moved to Thursday
Wednesday’s review is now Thursday at 2 PM.
SaaS Weekly
Newsletters
The pricing page teardown issue
Ten pricing pages reviewed, with notes on enterprise tiers.
Notifications
5 people viewed your profile
Weekly profile stats. Nothing to act on.
Stays in inbox
Emails needing you, plus anything you choose to keep.
Dan Ortiz
Your reply or action needed
Can you approve the Q3 budget?
Dan needs your approval by Wednesday.
Priya (Acme)
Your reply or action needed
Enterprise terms before Friday?
Priya needs pricing terms before her leadership pitch.
Ready to clear 41 emails from your inbox into your digest?
Nothing is deleted. They stay archived and you can click Undo.
Clear your inbox, clear your mind.
Keep what needs your attention. Gather the rest into your digest.
Organize my unread emails →Nothing moves until you click confirm.
Built by an executive coach
Flow State notices your patterns, like the task you’ve pushed three times, and asks the question a good coach would.
After meetings you record, it coaches you on how you showed up, from how you participated and facilitated to one thing to try next time.
Connect Flow State to your AI assistant and ask it to plan your day, add tasks or check your weekly priorities. You approve the connection and can disconnect any time.
Also works with Claude Code, Codex and other MCP apps.
Your data, your call
With your permission, the Mac app observes your work patterns, like what you work on, when you focus best and which tasks you keep circling, and reflects them back to you. That’s how your coach and your Top 3 get sharper every week. You decide what it sees.
Your profile shows every pattern Flow State has noticed. Edit or delete any of it.
Pause or restrict what the desktop app captures, whenever you want.
Export your data or delete your account from Settings.
Start with a free 15-day trial, then choose the plan that fits how you work. See plans and pricing →
Import a CSV or spreadsheet, or brain-dump what’s on your mind and Flow State sorts it.
Yes. The web app handles your list, planning, email and AI coach. The Mac app adds meeting recaps, dictation and quick capture.
Google Calendar and Gmail, plus Outlook email and calendar. You choose what to connect. Flow State never sends emails without your explicit permission.
Two minutes to set up. Your first Top 3 today.
Free 15-day trial · No credit card